Privacy Policy

Who we are

This website is operated by Autcode sp. z o.o., Gimnazjalna 2A lok 204, 85-007 Bydgoszcz, Poland (NIP: 9532814334, KRS: 0001198026). Contact: office@autcode.com.

What data we collect

We collect personal data only when you voluntarily provide it through our contact form or newsletter signup:

• Contact form: name, email address, company name, project details, and any information you include in your message.
• Newsletter: name and email address.
• Server logs: IP address, browser type, referring page, and timestamp. These are collected automatically and retained for up to 30 days for security purposes.

How we use your data

• To respond to your inquiry and provide a project estimate.
• To send you our newsletter (only with your explicit consent).
• To improve our website and services.
• To comply with legal obligations.

We do not sell, rent, or share your personal data with third parties for marketing purposes.

Legal basis for processing (GDPR)

• Consent — when you submit a contact form or subscribe to our newsletter.
• Legitimate interest — server logs for security, website analytics for improvement.
• Contract performance — when processing is necessary to fulfill a service agreement.

Cookies

This website uses essential cookies required for its basic functionality (session management, security). We do not use advertising or tracking cookies. If we use analytics tools, they are configured to anonymize your IP address.

Data retention

• Contact form submissions: retained for the duration of the business relationship plus 3 years.
• Newsletter subscriptions: until you unsubscribe.
• Server logs: up to 30 days.

Your rights

Under GDPR, you have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate data.
• Request deletion of your data ("right to be forgotten").
• Withdraw consent at any time.
• Request data portability.
• Lodge a complaint with a supervisory authority (UODO, Poland).

To exercise any of these rights, email office@autcode.com.

Canadian anti-spam legislation (CASL)

We comply with Canada's Anti-Spam Legislation. We only send commercial electronic messages with your express consent. Every email includes an unsubscribe mechanism. Consent can be withdrawn at any time.

Data transfers

Your data is stored on servers within the European Economic Area. If data is transferred outside the EEA (e.g., for email delivery), we ensure appropriate safeguards are in place (Standard Contractual Clauses or adequacy decisions).

Third-party services

We may use the following third-party services that process data on our behalf:

• Hosting provider (server infrastructure within the EU).
• Email delivery service (for newsletter and transactional emails).

All third-party processors are bound by data processing agreements.

Changes to this policy

We may update this policy from time to time. Changes will be posted on this page with an updated date. We encourage you to review this page periodically.

Contact

For privacy-related questions, contact us at office@autcode.com.